The management of accounting assets involves tracking and managing a company's tangible and intangible assets, from equipment and machinery to patents and software. Proper management of these assets can help optimize their use, ensure proper maintenance, and facilitate accurate depreciation and accounting.
Initial Configuration
To start managing accounting assets in Odoo, some initial configuration steps are necessary:
- Install the OCA accounting asset management
- Define asset categories, specifying depreciation rules and accounting methods for each type of asset.
- Register the assets, entering details such as acquisition date, cost, expected useful life, and the corresponding asset category.
- If we want journal entries to be generated automatically, we can enable the automatically created scheduled action. If not, the process must be done manually.
Asset Categories
Asset categories help us preconfigure the values of the assets.
As we can see, it asks for the asset accounts, accumulated depreciation, and amortization expense accounts at the accounting level. Additionally, it also provides the period over which that type of asset should be amortized.
Manual Creation of Assets
The simplest way to create an asset is to do it manually from the asset menu. Although it is necessary to do this on some occasions, it is recommended to use other approaches.
Most values will be predefined according to the category used.
Creating Assets from Invoices
The easiest way is to create the asset from the purchase invoice itself. To do this, we just need to add the type of asset in the invoice line. The related asset will be created automatically.
In this case, it will only be necessary to access the assets, calculate the depreciation tables, and confirm each of the created assets.
Reports
The module itself allows us to generate a report with all acquired assets, the depreciation performed, and the assets that have been disposed of. This way, we have a simple way to check all the changes made.
Benefits of the Module
- Efficiency: Automates repetitive tasks such as depreciation calculation and report generation, reducing administrative burden.
- Accuracy: Ensures all assets are registered and their accounting value is updated accurately and timely.
- Transparency: Provides complete visibility over the status and value of assets, facilitating informed decision-making.
Conclusion
The management of accounting assets in Odoo Community can be a simple and efficient task if the available tools are properly configured and utilized.